2013/14 Catalog
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Refund Policy
  • The following individuals shall be entitled to a refund of all monies paid, with the exception of the nonrefundable application fee:

    • Applicants who are not accepted by Kaplan University;
    • Applicants who are dismissed as a result of failing to meet the minimum entrance assessment score or to meet any other condition of enrollment or admittance required for the program of study; or
    • Conditionally admitted students who choose to withdraw by the end of week 3 of the first term.

    Dropping Courses

    Provided you remain enrolled in your program, you may drop a course prior to or during the first 7 calendar days of the course without any financial obligation. If you drop a course beyond the first 7 calendar days, you will incur 100 percent financial responsibility for the course.

    Notice to Students

    If you withdraw or are dismissed from the University up through the 60 percent point in any payment period and received federal financial aid in the form of grants or loan funds, federal law requires that the University, and in some cases you, the student, return funds you did not earn to the U.S. Department of Education. In these situations, federal Title IV financial aid must be recalculated. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV Funds formula:

    1. To determine the percentage of the payment period or term completed, the number of days completed up to the last date of academic attendance is divided by the total days in the payment period or term. (Any break of 5 days or more is not counted as part of the days in the term.) This percentage is also the amount of Title IV financial aid earned.

    2. To determine the amount of aid to be returned, subtract the percentage of aid earned from 100 percent of the aid that could be disbursed and multiply it by the total amount of aid that could have been disbursed during the payment period or term as of the date you withdrew. Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: After the 60 percent point in the payment period, you will have earned 100 percent of the federal financial aid funds already disbursed to you. This calculation concerning federal financial aid is separate and distinct from the institutional refund policy, and may result in you owing additional funds to the University to cover tuition charges previously paid by federal financial aid prior to your withdrawal.

      If you earned less aid than was disbursed, the institution would be required to return a portion of the funds and you are required to return a portion of the funds. Keep in mind that when Title IV funds are returned, you, the student borrower, may owe a debt balance to the institution. If you earned more aid than was disbursed to you, the institution would owe you a post-withdrawal disbursement, which must be paid within 180 days of your withdrawal.

      If you plan to withdraw from the University, you should contact the Financial Aid or Business/Bursar's Office to determine the amount of funds that must be returned on your behalf, if applicable. All refunds due will be made within 30 days of your effective withdrawal date. The last date of actual attendance is used in calculating any refund amount.

      Refunds are allocated in the following order:

      1. Unsubsidized Federal Stafford Loan
      2. Subsidized Federal Stafford Loan
      3. Federal Perkins Loan
      4. Federal Parent (FPLUS) Loan
      5. Federal Pell Grant
      6. Federal Supplemental Educational Opportunity Grant
      7. Other Title IV assistance
      8. Other state funds (unless otherwise mandated by the state)
      9. Private and institutional aid
      10. Student
       

    Withdrawal After Commencement of Classes

    The effective withdrawal date shall be the date on which any of the following occur:

    1. The date you notify the University of withdrawal or the date of withdrawal, whichever is earlier
    2. The beginning date of any term in which you fail to start classes
    3. The last date of attendance once you have accumulated any 21 consecutive calendar days of absences (not including breaks)
    4. The last date of attendance prior to the date when the University terminates your enrollment
    5. The date that you are scheduled to return from a leave of absence and fail to do so

    All refunds due will be made within 30 days of your effective withdrawal date. The last date of attendance is used in calculating any refund amount.

    Note: if you are conditionally admitted, you shall be subject to the Refund Policy detailed above. If you elect to continue beyond the first 3 weeks, and are fully accepted into your program, you are responsible for the full tuition amount for that term.

  • Tuition Refund Chart +

    If you are a continuing student, not conditionally admitted, and/or conditionally admitted and have met the conditions of your admission and have been fully accepted into your program, you are subject to the Kaplan University Refund Policy and the Tuition Refund Chart. If you are a resident of Indiana, Tennessee, or Wisconsin, you should refer to your state-specific Enrollment Agreement. International students should refer to their international Enrollment Agreement.

    STUDENTS WITHDRAWING

    REFUND

    Prior to the first day of the term*

    100% Tuition

    During the first 6 calendar days of the
    first term (first-time students only)

    100% Tuition

    During the first day through 10% of the term

    90% Tuition†

    After more than 10% and through
    25% of the term

    50% Tuition†

    After more than 25% and through
    50% of the term

    25% Tuition†

    After more than 50% and through
    100% of the term

    0% Tuition

    *Day 7 for Florida residents.
    †Less $100 Administrative Fee

    Iowa Residents Tuition Refund Chart +

    If you attend a Kaplan University campus located in the state of Iowa or are an Iowa resident attending Kaplan University online, the following refund policy shall apply:

    STUDENTS WITHDRAWING

    REFUND

    Prior to the first day of the term

    100% Tuition

    During the first 6 calendar days of the
    first term (first-time students only)

    100% Tuition

    For the remainder of the term until completion, the tuition refund will be calculated as follows:

    Number of scheduled school days remaining in the term/number of scheduled school days in the term multiplied by the total tuition multiplied by 90%

    A term is considered complete if you receive a letter grade for any class, and no tuition refund will be granted.

    You will not be charged an administrative fee if you withdraw from Kaplan University.

    For Iowa Service Members and Their Spouses With Dependent Children

    If you reside in the state of Iowa, are a military service member (active duty, guard, or reservist), and are deployed or mobilized, or are a spouse with a dependent child of a service member who gets deployed or mobilized, you may request a full refund of tuition and fees for all classes attended in the term for which the deployment or mobilization occurred.

    Maryland Residents Tuition Refund Chart +

    If you reside in the state of Maryland and withdraw or are terminated after completing only a portion of a course, program, or term within the applicable billing period, the institution shall pay a minimum refund as follows:

    PROPORTION OF TOTAL COURSE, PROGRAM, OR TERM COMPLETED AS OF DATE OF WITHDRAWAL OR TERMINATION

    REFUND

    Less than 10%

    90% Tuition

    10% up to but not including 20%

    80% Tuition

    20% up to but not including 30%

    60% Tuition

    30% up to but not including 40%

    40% Tuition

    40% up to but not including 60%

    20% Tuition

    60% through 100% of the term

    0% Tuition

    The refund due shall be based on the date of withdrawal or termination and paid within 60 days from the date of withdrawal or termination. You will not be charged the $100 administrative fee if you withdraw from the University after completing 50 percent or more of any given term.

    New Mexico Residents +
    On your request, Kaplan University will provide, within 5 business days, an estimated accounting of any amounts retained, and will provide a final accounting following the Department of Education's determination regarding any federal financial aid disbursed. All refunds due will be made within 30 days of your effective withdrawal date. The last date of attendance is used in calculating any refund amount.